Institute of Business Administration (IBA) Karachi Jobs 2020 for Registrar Apply Online Latest
GENERAL JOB OBJECTIVE The Registrar ensures that services to the academic units, faculty, students and other stakeholders related to course enrolment and academic records are delivered accurately, professionally and in a timely manner. The incumbent will facilitate effective student registration and enrollment; build secure student data files and set policy and procedures for their responsible use; works with Chairpersons to maintain up-to-date course schedules, catalogs and final examination schedules. Must be well versed with the student affairs and matters related to their wellness and wellbeing. This position interprets and enforces policies and regulations of the institute and accreditation agencies, and Higher Education Commission (HEC) of Pakistan. The incumbent will also be responsible for setting the Academic Calendar and all communication with students pertaining to academic systems and management. MAIN DUTIES AND RESPONSIBILITIES The scope of work for this position is as follows; . 1. Academic Implementation • Ensure the accuracy of curriculum in Program Announcement, website, and other communications vehicles • Ensure the integrity and accuracy of academic degrees and certificates conferred by IBA • Advise and lead the preparation of class schedules, for approval by the respective Chairpersons • Develop and monitor IBA’s academic calendar • Assist in development of educational policies pertaining to students and academics • Manage the operations of the Office of the Registrar, including course registration, recording grades, certifying student enrollment status, verifying honors and degree fulfillment, managing student records, scheduling courses, updating the course catalog and transcript production. • Supervise all procedures related to student records and registration, including maintenance of all current and historical student records and course offerings. • Supervise staff whose areas of responsibility include student records systems, transcript production, classroom and building scheduling and course registration 2. Strategic Leadership: • Responsible for creating a vision, establishing and maintaining policies, implementing best practices that enhance service delivery, upholding the integrity of academic programs, creating a sustainable method of providing support to a diverse and growing academic community. • Support the acquisition, implementation and maximization of systems, tools, and technology designed to secure IBA’s preferred enrollment. • Develop and implement departmental strategic plans that utilize technology to improve events like convocation, open house and student orientation. • Plan lead, and organize IBA’s Open House designed to generally promote the image of IBA while attracting quality intake of new students 3. Communication of Academic Material Contribute to the development and production of official publications (Program Announcement and Student Handbook) with the support of Communications Department. 4. Compliance • Ensures compliance with all rules and regulations for enrollment procedures and management as required by HEC and accreditation bodies as applicable to the institution. • Maintain current knowledge of laws, regulations and policies; ensure that the Registrar’s office processes meet all applicable requirements; work with assigned staff to implement institutional changes as needed to ensure compliance with existing requirements and to meet changing requirements within established guidelines. 5. Data and Technology: • Serve as the lead student records data steward for the institute and maintain confidentiality and security of student academic records and compliance with academic policies and HEC regulations • Develop and implement strategic plans that utilize technology to improve graduation, retention and degree progression within the student body • Direct the on-going development and maintenance of registration and record- keeping systems 6. Student • Lead Scholarships/Financial aid programs in consultation with the Director Finance • Supervise activities of the Students Societies and develop robust framework to ensure compliance of the IBA’s academic and financial policies. • Assess students’ requests for add/drop and withdrawal • Assist newly admitted transfer students in transitioning into the institute including basic transfer and articulation information • Approve transfer of major, credit transfer, leave, suspension and dismissal of students • Maintain and publicize the process for students to file for review of grades, attendance and other related grievances • Create and supervise a platform handling student grievances and complaints. Interact with students in a professional and empathetic manner by responding to their concerns appropriately and adequately. • Develop career services programs that will help students in exploring and planning career options. • Oversee the Wellness programs developed for the mental being of the students. • Manage and oversee the arrangements of Annual Student Convocation 7. Serve on committees and perform other administrative duties as assigned by the Executive Director, IBA. JOB SPECIFICATIONS Educational Qualification: Master’s Degree from an HEC recognized university, preferably in Management Sciences or related field. Experience: Ideal candidate should have at least 15 years of progressively responsible, professional level experience in higher education, enrollment management, or student affairs. Minimum 5 years of which must be serving in a leading position with experience of directly managing a large team of diverse portfolios in an academic/research environment. Age limit Must not be over 55 years of age at the time of application cutoff date.
Position: Assistant Program Office
Key Responsibilities: • Overseeing day-to-day operations in order to provide efficient service to staff, faculty and students • Performing basic administrative duties such as data entry, answering phones and emails, filing, and managing schedules. • Assisting in preparing schedules and posting on ERP • Any other task assigned by the supervisor. Requirements: • Minimum Bachelor’s degree in any discipline from HEC recognized university/Institute with preferably 1-2 years of work experience. • The incumbent must be well-versed with MS Office and excellent interpersonal skills
Position: Assistant Manager Program Office
Key Responsibilities: • Managing and overseeing the administrative and daily operations of the program, ensuring compliance with university and HEC policies and regulations. • Supervising executives, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates executives to achieve peak productivity and performance. • Assisting Program Director with design and development of programs or projects. • Providing technical and professional coordination in the execution of day-to-day program/project activities, as appropriate to program objectives and area of expertise. • Participating in the development of annual operating budgets. • Developing and implementing systems and processes to establish and maintain records for the operating unit. • Coordinating the collection and compilation of program activity data; develops, writes, and presents comprehensive statistical and narrative program reports. • Assisting in producing, developing, advertising, and marketing projects and products in various media such as print and video; may assist in developing teaching materials, handouts, news releases, pamphlets, and brochures. • Establishing and implementing short- and long-range goals, objectives, policies, and operating procedures. • Collaborating with university departments, programs, projects, Alumni, and/or community organizations to consolidate resources and enhance programs. • Developing or assisting with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient operation of the program/project. • Performing miscellaneous job-related duties as assigned by the Program Director. Requirements: • Minimum Master’s degree from HEC recognized university/institute preferably 4 – 6 years of work experience. Women are encouraged to apply. • Excellent influencing and interpersonal skills with people at all levels, internally and externally. • Strong written and oral communication skills, including presentation skills. • Strong coaching/mentoring skills. • Effective planning and project management skills with the ability to set and work within deadlines. • The ability to engage, conduct diagnosis, analyze findings, generate options and build commitment to solutions.
The Institute of Business Administration (IBA) Karachi Jobs 2020 for Registrar Apply Online Latest published in Dawn Newspaper on 22 Mar 2020 & Last Date to Apply is 06 Apr 2020.